So, you’re engaged—yay! The excitement is real, and the first few weeks might feel like a whirlwind of congratulations and daydreams about your wedding. Then, reality hits, and you realize there’s a lot to plan. Don’t worry; I’ve got you covered. If you’re asking yourself, “What do I do after getting engaged?” this guide will walk you through the step-by-step process of booking your wedding vendors, how to choose the right ones, and what you can expect to spend.
Step 1: Pick a Wedding Date and Budget
One of the first things to do after getting engaged and before booking anything is to set a wedding date and budget. These two factors affect everything. A popular date might limit vendor availability, and your budget will determine what’s realistic.
How to Choose Your Wedding Date:
- Think about sentimental dates or seasons you love.
- Be flexible. If Saturdays aren’t available, consider a Friday or Sunday.
- Check with immediate family and close friends to avoid conflicts.
How to Set a Wedding Budget:
- Average U.S. wedding cost: $30,000. Small weddings or elopements can be much less.
- Decide what matters most. Is it the venue? Photography? Food? Spend more there.
- Leave room for unexpected expenses—about 10-15% of your total budget.
Step 2: Book Your Venue
The first vendor you will need to book after getting engaged is your venue which determines your wedding’s look, feel, and date availability. Some book up over a year in advance, so start here first.
Questions to Ask Venues:
- What’s included? (Tables, chairs, linens, staff?)
- How many guests can it hold?
- Are there restrictions? (Noise, end times, vendors you must use?)
- What’s the payment schedule? Is a deposit required?
Tips for Choosing the Perfect Venue:
- Tour a few venues to compare.
- Read online reviews and look at real wedding photos from the space.
- Imagine your décor. Does the space fit your vision without too much extra work?
Typical Venue Cost: $3,000 to $15,000+, depending on size, location, and inclusions.
Pro Tip: If you’re planning a destination wedding, research venues that have all-inclusive packages with your catering/planner/ceremony/reception.
Step 3: Hire a Wedding Planner
The next vendor you should book after getting engaged is a wedding planner. Having a pro to help you with the logistics can save your sanity, especially if planning feels overwhelming. They can handle logistics, vendor recommendations, and day-of coordination.
Types of Wedding Planners:
- Full-Service Planner: They handle everything from start to finish. ($5,000–$10,000+)
- Partial Planner: They help with specific tasks. ($2,500–$5,000)
- Day-of Coordinator: They ensure your wedding runs smoothly. ($1,500–$3,000)
How to Choose a Planner:
- Check their portfolio. Do they work with your style and budget?
- Ask for references. Past clients can share insights.
- Meet in person or over Zoom to see if your personalities click.
Pro Tip: Some venues require you to hire a planner or coordinator.
Step 4: Book Your Photographer and Videographer
Your photos and video are what you’ll have to remember your day forever. These vendors are often booked 9-12 months in advance, so don’t wait to book. This should be one of the first vendors you book after your venue.
What to Look for in a Photographer and Videographer:
- Their style. Do you want natural and documentary-style, or something more posed?
- Experience. Have they shot weddings similar to yours?
- Personality. You’ll spend your whole day with them, so make sure you vibe well.
What to Ask During Consultations with Photographers and Videgraphers:
- What’s included in the package? (Hours of coverage, albums, prints?)
- Do they travel? If so, is there an extra fee?
- How long will it take to get your photos and video?
- Can you see example galleries or videos of their work from a FULL wedding day?
Typical Costs of Wedding Photographers and Videographers:
- Photographer: $2,500 to $8,000+
- Videographer: $2,000 to $6,000+
Pro Tip: Consider an engagement session to get comfortable in front of the camera and build a connection with your photographer.
Step 5: Secure Your Caterer
Food and drink play a huge role in your guests’ experience. Some venues include catering, while others allow you to bring in your own.
How to Choose a Caterer:
- Ask for tastings. Make sure their food is delicious and presentation is on point.
- Check if they accommodate dietary needs (vegan, gluten-free, allergies).
- Confirm what’s included. Will they provide staff, dinnerware, and cleanup?
Typical Costs: $25 to $150 per person, plus additional for alcohol.
Pro Tip: If you’re on a tight budget, consider buffet-style service or heavy hors d’oeuvres instead of a plated dinner.
Step 6: Book Entertainment
Music keeps the energy up. Whether you want a live band or DJ, book early—popular acts can fill their schedules quickly.
How to Choose Entertainment for Your Wedding:
- Watch them perform live or ask for videos.
- Ask if they provide their own equipment (microphones, speakers, lights).
- Check for an emcee service—someone who can keep the schedule moving.
Typical Costs for Wedding Entertainment:
- DJ: $1,500 to $3,000+
- Band: $3,000 to $10,000+
Pro Tip: Create a “must-play” and “do-not-play” list to customize your vibe.
Step 7: Hire Your Florist
Florals bring your wedding to life. From bouquets to centerpieces, your florist will help set the mood and tie your color palette together.
How to Find a Florist:
- Look at their portfolio. Do they create lush, romantic arrangements, or minimalist designs?
- Ask for a breakdown of costs. Florists often charge for labor, delivery, and setup.
- Be upfront about your budget. A good florist can suggest alternatives to expensive flowers.
Typical Costs: $1,500 to $5,000+
Pro Tip: Look for florists who have worked at your venue before—they’ll be familiar with the space.
Step 8: Book Hair and Makeup Artists
Your wedding day look is all about feeling your best. A professional hair and makeup team ensures you’re flawless and photo-ready.
What to Ask Hair/Makeup Artists:
- Do they offer a trial? Trials help you test your look.
- Can they handle your entire bridal party? If so, how long will it take?
- What happens if they’re unavailable last minute?
Typical Costs of Wedding Hair and Makeup: $150 to $600+ per person
Pro Tip: Prep your skin and hair ahead of time for the best results.
Step 9: Order Your Cake or Desserts
Your dessert is a centerpiece (and delicious treat). Cakes, cupcakes, and dessert bars are all popular choices.
How to Choose a Baker for Your Wedding:
- Schedule a tasting to try flavors.
- Bring photos of designs you like.
- Confirm if they’ll deliver and set up at your venue.
Typical Costs: $500 to $1,500+
Pro Tip: Serve a smaller “display” cake and sheet cakes for guests to save money.
Step 10: Plan Transportation
Transportation ensures everyone gets where they need to be on time. This is especially important for venues with limited parking or if you’re shuttling guests.
What to Ask Transportation Companies:
- How many people can each vehicle hold?
- What’s the hourly rate? Are there minimum hours?
- Do they decorate the getaway car if you want one?
Typical Costs: $500 to $1,500
Pro Tip: Vintage cars or party buses can add a unique touch to your wedding day.
FAQs About Booking Wedding Vendors After Getting Engaged
How far in advance should I book vendors?
- Venue: 12+ months
- Photographer/Videographer: 9-12 months
- Caterer: 8-10 months
- Florist: 6-9 months
- Hair/Makeup: 6-8 months
- Cake: 6 months
- Transportation: 4-6 months
What if my budget is tight?
- Prioritize what’s most important to you.
- Consider weekday weddings or off-season dates.
- DIY smaller details like décor or stationery.
What should I do if a vendor cancels?
- Review contracts for cancellation policies.
- Ask your other vendors for recommendations—they usually have a network of trusted individuals they can refer you to.
Planning your wedding doesn’t have to be overwhelming. While this guide outlines a general order for what to do after getting engaged, every couple is different. Some prioritize photography, while others focus on florals or entertainment. Reflect on what matters most to you and your partner, and don’t be afraid to adjust your timeline to fit your needs.
